10 free tasks management software in 2025

1. Notion: Best For Versatility

Notion is the best tasks management software free option for its versatility. It offers a wide range of features and customization options to suit any workflow.

Notion: Best For Versatility

Notion is a powerful tool that is perfect for those who want a versatile and customizable task management software. It allows users to create custom pages, databases, and templates to organize their tasks. Here are some of the features that make Notion the best choice for versatility:

• Customization: Notion offers extensive customization options, allowing users to create custom pages, databases, and templates to fit their specific needs.
• Collaboration: Notion makes it easy for teams to collaborate on tasks. Users can add comments, assign tasks, and communicate with team members in real-time.
• Project Management: Notion is an excellent project management tool, allowing users to create timelines, Gantt charts, and calendars to manage their projects.
• Integration: Notion integrates with other tools like Slack, Trello, and Google Drive, making it easy to manage tasks across different platforms.

Notion is a versatile and customizable task management software that offers a range of features to help users stay organized. Whether you’re working on a personal project or managing a team, Notion has everything you need to get the job done.

2. Clickup: Best For Customization

ClickUp is a highly customizable task management software that offers a range of features for free. With its user-friendly interface and extensive customization options, ClickUp is an ideal choice for businesses seeking a tailored approach to task management.

Clickup: Best For Customization

 

ClickUp is renowned for its exceptional customization features, making it the ideal choice for businesses with diverse task management needs. Below are some of the key features that make ClickUp stand out:

• Customizable Dashboards: ClickUp allows users to customize their dashboards to display the information that matters most to them, enabling enhanced productivity and efficiency.
• Custom Fields: With ClickUp, users can create custom fields tailored to their specific project requirements, ensuring seamless organization and tracking of tasks.
• Workflow Automation: ClickUp offers robust automation capabilities, allowing users to streamline their workflows and automate repetitive tasks, saving time and effort.
• Custom Statuses and Labels: Users can create custom statuses and labels to align with their unique workflow processes, enhancing clarity and consistency in task management.

ClickUp’s extensive customization options empower businesses to tailor the platform to their exact needs, making it a top choice for task management software.

3. Teamwork: Best For Consultants And Agencies

Teamwork is the ideal tasks management software for consultants and agencies, offering a range of free features to enhance collaboration and productivity. With its user-friendly interface and comprehensive tools, Teamwork ensures seamless project management and effective teamwork.

Teamwork: Best For Consultants And Agencies

Teamwork is an exceptional task management software that caters specifically to the needs of consultants and agencies. It offers a range of features designed to streamline project management, improve communication, and enhance collaboration. Here’s why Teamwork stands out for consultants and agencies:

• Customizable Workflows: Teamwork allows consultants and agencies to create tailored workflows that align with their specific project requirements. This flexibility ensures that teams can efficiently manage complex projects while adhering to their unique processes and methodologies.
• Client Collaboration: The software provides a secure platform for consultants and agencies to collaborate directly with their clients. This feature facilitates transparent communication, feedback exchange, and real-time updates, fostering strong partnerships and ensuring that clients are actively involved in the project’s progress.
• Resource Management: Teamwork offers robust resource management capabilities, allowing consultants and agencies to effectively allocate and track resources across multiple projects. This functionality enables teams to optimize resource utilization, avoid overallocation, and maintain a clear overview of resource availability.
• Time Tracking and Invoicing: For consultants and agencies, accurate time tracking and invoicing are crucial. Teamwork simplifies these processes by enabling teams to track billable hours, generate professional invoices, and streamline billing cycles. This functionality ensures that consultants and agencies can efficiently manage their finances and maintain transparency with clients.

Teamwork provides consultants and agencies with a comprehensive task management solution that empowers them to deliver exceptional results for their clients. Its customizable workflows, client collaboration tools, resource management capabilities, and time tracking features make it an ideal choice for those operating in the consultancy and agency space.

4. Jira: Best For Agile Teams

Jira is the ideal tasks management software for agile teams, offering a free solution for efficient project management and collaboration. It enables teams to streamline their workflows, track tasks, and prioritize work, ensuring seamless project execution.

 

Jira is a highly versatile and powerful task management software that is specifically designed to cater to the needs of agile teams. With its comprehensive set of features and intuitive interface, Jira is a top choice for teams that follow the agile methodology.

Here’s why Jira stands out for agile teams:

• Seamless Agile Workflow: Jira provides a seamless workflow for agile teams, allowing them to plan, track, and deliver projects efficiently. Its flexible boards and customizable workflows enable teams to adapt and align their processes with agile principles.
• Sprint Planning and Management: Jira offers robust sprint planning and management capabilities. Teams can easily create and prioritize user stories, define sprint goals, and assign tasks to team members. The built-in scrum and kanban boards provide real-time visibility into the progress of tasks and help teams stay on track.
• Collaboration and Communication: Jira fosters collaboration and communication among team members. It enables teams to create and assign tasks, set due dates, and track progress. With the ability to leave comments, attach files, and mention team members, Jira ensures seamless communication and eliminates the need for lengthy email threads.
• Powerful Reporting and Analytics: Jira’s reporting and analytics features empower agile teams to gain insights into their performance. Teams can generate various reports, such as burndown charts and velocity charts, to monitor progress and identify bottlenecks. These metrics help teams improve their efficiency and make data-driven decisions.
• Integration with Development Tools: Jira seamlessly integrates with popular development tools like Bitbucket and GitHub, enabling teams to link code repositories to their tasks. This integration streamlines the development process and ensures that developers have all the necessary information at their fingertips.

Jira is a comprehensive and feature-rich task management software that is tailor-made for agile teams. Its seamless workflow, sprint planning capabilities, collaboration tools, powerful reporting, and integration with development tools make it the go-to choice for agile teams looking to enhance their productivity and project delivery.

5. Airtable: Best For Advanced Project Management Features

Airtable is an excellent option for advanced project management features. It offers robust tools for tasks management, making it a top choice for those seeking free software with powerful capabilities.

Airtable: Best For Advanced Project Management Features

Airtable is a web-based project management tool that offers a user-friendly interface and a variety of advanced features for managing tasks. Here are some of the key features of Airtable:

• Customizable Views: Airtable allows you to customize your views based on your needs and preferences. You can choose from different view types, including grid, calendar, gallery, and kanban views, to visualize your data in the way that makes the most sense for your project.
• Collaboration: Airtable makes it easy to collaborate with your team members on tasks. You can assign tasks to specific team members, add comments and attachments, and set up notifications to keep everyone on the same page.
• Advanced Filtering and Sorting: Airtable offers advanced filtering and sorting options that allow you to quickly find the information you need. You can filter by multiple criteria, such as dates, tags, and priority levels, and sort your data in ascending or descending order.
• Integration: Airtable integrates with a variety of other tools, such as Slack, Google Drive, and Trello, to streamline your workflow and make it easier to manage tasks across different platforms.
• Automation: Airtable also offers automation features that allow you to set up triggers and actions based on specific events. For example, you can set up an automation to send an email notification to a team member when a task is completed.

Overall, Airtable is an excellent option for teams looking for a project management tool that offers advanced features and customization options.

6. Smartsheet: Best For Reporting

Smartsheet is the ideal choice for tasks management software free, especially when it comes to reporting. With its user-friendly interface and comprehensive reporting features, it allows users to easily track and analyze their task progress, making it a valuable tool for efficient task management.

Task management software has been a game-changer for businesses, making it easier to stay on top of tasks and deadlines. With so many options available, it can be challenging to choose the right one for your organization. We’ll be taking a look at Smartsheet, a task management software best known for its reporting capabilities.

Smartsheet: Best For Reporting

Smartsheet is a cloud-based project management and collaboration tool that allows teams to collaborate on tasks, projects, and other work items. It is known for its reporting capabilities, which enable users to create customized reports and dashboards to track project progress and performance.

Here are some of the key features of Smartsheet:

• Customizable reports: Smartsheet allows users to create customized reports to track project progress and performance. Reports can be generated using a variety of templates or created from scratch, and can be exported to PDF, Excel, or Google Sheets.
• Interactive dashboards: Smartsheet’s interactive dashboards provide a real-time view of project progress and performance, allowing users to quickly identify issues and take corrective action.
• Collaboration tools: Smartsheet provides a range of collaboration tools, including real-time commenting and task assignment, to help teams work together more effectively.
• Workflow automation: Smartsheet allows users to automate repetitive tasks and workflows, freeing up time for more important work.
• Mobile app: Smartsheet’s mobile app allows users to access and update tasks and projects on the go, making it easier to stay on top of work even when out of the office.

Overall, Smartsheet is an excellent task management software for teams that require robust reporting and collaboration capabilities. With its customizable reports, interactive dashboards, and workflow automation tools, Smartsheet can help teams stay organized and on track, even when working on complex projects.

7. Todoist: Best For Solopreneurs And Small Teams

Todoist is a great option for solopreneurs and small teams looking for a free task management software. It offers a simple and intuitive user interface, with the ability to organize tasks and set reminders.

Todoist: Best For Solopreneurs And Small Teams

Todoist is a top-notch task management software that is specifically designed for solopreneurs and small teams. It offers a range of features and functionalities that help users stay organized and productive. Here are some key reasons why Todoist stands out:

• Intuitive Interface: Todoist boasts a user-friendly interface that makes it easy for solopreneurs and small teams to navigate and manage their tasks effectively.
• Task Prioritization: With Todoist, users can prioritize their tasks based on urgency and importance. This feature ensures that crucial tasks are completed on time, contributing to increased productivity.
• Collaboration: Todoist enables teams to collaborate seamlessly by allowing them to share tasks, assign responsibilities, and set deadlines. This fosters efficient teamwork and ensures everyone is on the same page.
• Project Management: Solopreneurs and small teams can efficiently manage projects using Todoist. The software allows users to break down projects into smaller tasks, set milestones, and track progress.
• Reminders and Notifications: Todoist keeps users on track by sending reminders and notifications for upcoming deadlines and tasks. This feature helps prevent important tasks from slipping through the cracks.
• Integration Capabilities: Todoist integrates with various popular tools and platforms, such as Google Calendar, Slack, and Dropbox. This enables users to streamline their workflow and access all their tasks in one place.
• Cross-Platform Accessibility: Todoist is available on multiple platforms, including web, desktop, and mobile devices. This allows users to access their tasks and stay organized no matter where they are.

Todoist is undoubtedly the go-to task management software for solopreneurs and small teams. Its user-friendly interface, collaboration features, project management capabilities, and integration options make it a powerful tool for enhancing productivity and staying organized. Give Todoist a try and experience the difference it can make in your work life.

8. Trello: Best For Automation

Trello is an ideal choice for those seeking free task management software with robust automation features. Its user-friendly interface and customizable automation options make it a top choice for teams and individuals looking to streamline their task management process efficiently.

Trello: Best For Automation

Trello is a versatile task management software that excels in automating workflows and streamlining processes. Here are some key features that make Trello the go-to choice for automation:

• Customizable Automation: Trello offers robust automation capabilities through its Butler feature, allowing users to create custom automation rules to streamline repetitive tasks and improve efficiency.
• Integration with Third-Party Apps: Trello seamlessly integrates with various third-party applications, enabling automation across different platforms and centralizing task management processes.
• Automated Task Assignment: With Trello, users can automate task assignments based on specific criteria, ensuring that the right team members are assigned to the appropriate tasks automatically.
• Automated Notifications: The software provides automated notifications to keep team members informed about task updates, deadlines, and changes, ensuring seamless communication and collaboration.

Trello’s automation capabilities empower teams to automate routine tasks, optimize workflows, and enhance productivity, making it an ideal choice for businesses seeking efficient task management solutions.

9. Asana: Best For Templates

Asana is a top choice for free task management software, offering a wide range of templates to streamline your workflow. With its user-friendly interface and customizable options, Asana helps you stay organized and efficient in managing your tasks.

Asana: Best For Templates

Asana is a popular task management software that stands out for its exceptional range of templates, making it an ideal choice for teams and individuals looking to streamline their project workflows. Here’s why Asana is considered the best for templates:

• Diverse Template Library: Asana offers an extensive collection of pre-built templates for various project types, including marketing campaigns, product launches, and event planning. These templates serve as a solid foundation, providing a head start for users to kickstart their projects efficiently.
• Customizable Templates: Users can tailor Asana’s templates to suit their specific project requirements. This customization feature allows for the adaptation of templates to align with unique project needs, ensuring a personalized and effective approach to task management.
• Template Sharing and Collaboration: Asana enables seamless template sharing and collaboration among team members. This fosters a cohesive working environment, where team members can collectively contribute to and benefit from the utilization of shared templates.
• Template Automation: Asana’s templates are integrated with automation features, simplifying repetitive tasks and enabling users to automate workflows. This functionality not only saves time but also enhances productivity by streamlining processes.

Asana’s robust template capabilities make it a standout choice for individuals and teams seeking an intuitive and efficient task management solution.

10 Teamgantt: Best For Large Teams With Multiple Projects

10 TeamGantt is the ideal tasks management software for large teams handling multiple projects. It offers a free platform that efficiently organizes and tracks tasks, ensuring seamless collaboration and increased productivity.

Teamgantt: Best For Large Teams With Multiple Projects

Managing multiple projects can be a daunting task, especially for large teams. However, with the right task management software, it doesn’t have to be. TeamGantt is an excellent tool that helps teams keep track of multiple projects simultaneously. Here’s how:

Easy-to-use Interface

TeamGantt has a user-friendly interface that makes it easy for team members to use. The software’s interface allows team members to view the progress of each project, assign tasks, and set deadlines. This feature ensures that everyone is on the same page and working towards the same goals.

Gantt Charts

TeamGantt’s Gantt charts are an excellent feature for managing multiple projects. The charts provide a visual representation of each project’s timeline, making it easier for teams to see how each project is progressing. Gantt charts are especially helpful for large teams with multiple projects because they allow team members to see how each project fits into the overall timeline.

Collaboration Features

TeamGantt has collaboration features that enable team members to work together seamlessly. The software allows team members to communicate through comments, attach files, and receive notifications when tasks are assigned or completed. These features make it easier for teams to collaborate and complete projects on time.

Resource Management

Managing resources is essential for large teams with multiple projects. TeamGantt has resource management features that make it easier for teams to manage their resources effectively. The software allows team members to assign tasks to specific people and track their progress.

This feature ensures that everyone is working on the right tasks and that resources are being used efficiently.

Time Tracking

TeamGantt has time tracking features that enable team members to track the time they spend on each task. This feature ensures that everyone is accountable and that tasks are completed on time. Time tracking also helps teams estimate how much time they need for future projects.

Mobile App

TeamGantt has a mobile app that enables team members to access the software from anywhere. The app allows team members to view their tasks, deadlines, and progress on the go. This feature is especially helpful for teams that are always on the move.

Integrations

TeamGantt integrates with other tools such as Slack, Trello, and Asana. This integration makes it easier for teams to use their existing tools and still benefit from TeamGantt’s features.

Reporting

TeamGantt has reporting features that enable teams to create custom reports. The software allows teams to track progress, identify bottlenecks, and make data-driven decisions. This feature ensures that teams are always up-to-date with their projects’ progress.

Security

TeamGantt prioritizes the security of its users’ data. The software uses SSL encryption to ensure that data is transmitted securely. TeamGantt also has two-factor authentication to prevent unauthorized access.

Pricing

TeamGantt offers affordable pricing plans that cater to different team sizes and budgets. The software’s pricing is competitive, making it an excellent choice for large teams with multiple projects.

TeamGantt is an excellent task management software for large teams with multiple projects. The software’s features make it easy for teams to collaborate, manage resources, track time, and report on progress. TeamGantt’s affordable pricing plans, easy-to-use interface, and mobile app make it a must-have for teams that want to manage multiple projects effectively.

Conclusion

With the right tasks management software free, you can streamline your workflow and boost productivity. With user-friendly interfaces and powerful features, these tools can help you stay organized and focused. Take advantage of these solutions to manage your tasks efficiently and achieve your goals effortlessly.

Embrace the power of technology to simplify your workload.

FAQs

Does Google Have A Task Management Tool?

No, Google does not have a dedicated task management tool. However, Google offers several productivity tools, such as Google Tasks, Google Calendar, and Google Keep, which can be used for task management. These tools can be integrated with other Google services to help users manage their tasks effectively.

How To Use Gmail For Task Management?

To use Gmail for task management, create a new label for your tasks and apply it to relevant emails. Use the “Tasks” feature to add and track individual tasks. You can also use Google Keep to create notes and checklists that sync with Gmail.

Is Trello Software Free?

Yes, Trello software is free to use.

What Is The Most Popular Task Manager?

The most popular task manager is Todoist, known for its user-friendly interface and cross-platform compatibility. With features like task prioritization and collaboration tools, it’s a top choice for individuals and teams. Its seamless integration with other apps and devices makes it a go-to for efficient task management.